Privacy policy

This privacy notice tells you what to expect us to do with the information you provide when you register as a group on the BGU website:

Contact details

Email: info@boltongreenumbrella.org.uk

What information we collect, use, and why

We collect or use the following personal information that you have chosen to provide for communication purposes.

Names and contact details of group administrator
Postcode of group location: used to position your pin on the interactive map on the website
Recorded images, such as photos or videos
Records of consent, where appropriate
Website analytics data (please see ‘Use of Google Analytics’ section below)

Lawful bases and data protection rights

Under UK data protection law, we must have a “lawful basis” for collecting and using your personal information. There is a list of possible lawful bases in the UK GDPR. You can find out more about lawful bases on the ICO’s website.

Which lawful basis we rely on may affect your data protection rights which are set out in brief below. You can find out more about your data protection rights and the exemptions which may apply on the ICO’s website:

Your right of access – You have the right to ask us for copies of your personal information. You can request other information such as details about where we get personal information from and who we share personal information with. There are some exemptions which means you may not receive all the information you ask for. Read more about the right of access.
Your right to rectification – You have the right to ask us to correct or delete personal information you think is inaccurate or incomplete. Read more about the right to rectification.
Your right to erasure – You have the right to ask us to delete your personal information. Read more about the right to erasure.
Your right to restriction of processing – You have the right to ask us to limit how we can use your personal information. Read more about the right to restriction of processing.
Your right to object to processing – You have the right to object to the processing of your personal data. Read more about the right to object to processing.
Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you. Read more about the right to data portability.
Your right to withdraw consent – When we use consent as our lawful basis you have the right to withdraw your consent at any time. Read more about the right to withdraw consent.

If you make a request, we must respond to you without undue delay and in any event within one month.

To make a data protection rights request, please contact us using the contact details at the top of this privacy notice.

Our lawful bases for the collection and use of your data

We process personal information for communication purposes based on the lawful basis of consent. By registering your voluntary group on our website and providing contact details, you have given your consent for us to:

Contact you directly using the email address and/or telephone number provided
Display your contact information on your Group Page, enabling potential volunteers and members of the public to contact your group

To protect your personal privacy, you may choose to:

Use a generic group email address rather than a personal one
Provide a non-personal contact name, such as “Administrator”
Opt out of displaying your telephone or mobile number on the Group Page, while still allowing us to use it for direct communication

All of your data protection rights may apply, and you have the right to withdraw your consent at any time and request us to delete the group from the website.

Where we get personal information from

Directly from you

How long we keep information

Data Retention and Usage

Your information will be retained only for the duration of your relationship with Bolton Green Umbrella (BGU).

For registered groups, this means we may use the contact details of a designated local group administrator to communicate about BGU-related matters, such as publicity opportunities, members’ meetings, and annual general meetings.
For newsletter subscribers, personal information will be used exclusively for the purpose of distributing the newsletter and will not be used for any other communications.

For more information on how long we store your personal information or the criteria we use to determine this please contact us using the details provided above.

Who we share information with

Others we share personal information with:

Publicly on our website, social media or other marketing and information media.

Use of Google Analytics

We use Google Analytics to collect data on how visitors use our website. Google Analytics is a web analytics service provided by Google, Inc. (“Google”). Google Analytics uses cookies to track and analyze website traffic, helping us improve the user experience on our site.

What Information we Collect:

Pages visited
Time spent on pages
Browser type and version
Device and operating system information
Geographic location (city or region)
Referring website or search term

How We Use This Information:

The data collected by Google Analytics helps us understand how users interact with our website, which allows us to:

Improve site navigation and content
Monitor website performance
Track marketing campaign effectiveness

Google Analytics does not identify individual users, and the information is anonymized to protect your privacy. No personally identifiable information (PII) is linked to the data we collect through Google Analytics.

For more information on which cookies this website uses please see our Cookie policy.

If you have any concerns about our use of your personal data, you can make a complaint to us using the contact details at the top of this privacy notice.

If you remain unhappy with how we’ve used your data after raising a complaint with us, you can also complain to the ICO.

The ICO’s address:

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Helpline number: 0303 123 1113

Website: https://www.ico.org.uk/make-a-complaint

Last updated: 22 August 2025